MINUTES OF THE REGULAR MEETING
MASSILLON CITY COUNCIL
HELD, MONDAY, NOVEMBER 3, 2014

 

COUNCIL PRESIDENT TOWNSEND – Welcome to the Massillon City Council Meeting for Monday, November 3, 2014.  We have in attendance with us the following city officials:  Mayor Kathy Catazaro-Perry, Safety Service Director, Al Hennon, Auditor, Jayne Ferrero, Law Director, Perry Stergios, Chief Engineer, Keith Dylewski.  On the wall to your left are agendas for anyone who wishes to follow tonight’s meeting.  Also if you look at that agenda under item #5 is where the public can speak on any item that appears on tonight’s agenda and then under item #17 is where the public can speak on any item that does NOT appear on the agenda.  I want remind anyone with cell phones, please turn them down or set them to vibrate. 

  1.       ROLL CALL

Roll call for the evening found the following Council Members present:  Milan Chovan, Sarita Cunningham-Hedderly, Michelle Del Rio-Keller, Nancy Halter, Ed Lewis, Paul Manson, Andrea Scassa, Megan Starrett and Shaddrick Stinson.

Roll Call of 9 present

COUNCIL PRESIDENT TOWNSEND – Thank you, Madam Clerk.  I would like to recognize Councilwoman Michelle Del Rio-Keller for tonight’s invocation and pledge of allegiance.

  2.       INVOCATION

COUNCILWOMAN DEL RIO-KELLER - Gave the invocation for tonight.

  3.       PLEDGE OF ALLEGIANCE

COUNCILWOMAN DEL RIO-KELLER – Chairperson of Parks & Recreation Committee led those in attendance in the Pledge of Allegiance.

  4.       READING OF THE JOURNAL

COUNCIL PRESIDENT TOWNSEND – Madam Clerk, are the minutes of the previous meeting transcribed and open for public viewing?

COUNCIL CLERK ROLLAND – Yes, they are.

COUNCIL PRESIDENT TOWNSEND – Are there any additions or corrections to be made?

COUNCIL CLERK ROLLAND – No, there are not.

COUNCIL PRESIDENT TOWNSEND – Thank you.  The minutes stand as approved.

5.         REMARKS OF DELEGATIONS AND CITIZENS TO MATTERS ON THE AGENDA

COUNCIL PRESIDENT TOWNSEND – We have arrived at #5.  This is the section of the agenda where citizens may speak on a topic that appears on tonight’s agenda.  If you would like to speak, please come to the microphone at this time and give your name and address for the record and the topic you want to discuss at this time.  Seeing no one, we will move into Introduction of Ordinances and Resolutions.  Ordinance No. 145.

6.         INTRODUCTION OF ORDINANCES AND RESOLUTIONS

            ORDINANCE NO. 145 – 2014                   BY:  ENVIRONMENTAL COMMITTEE

AN ORDINANCE authorizing the Director of Public Service and Safety of the City of Massillon, Ohio, to enter into a contract upon approval of the Board of Control with I. Kruger Inc. for the Wastewater Treatment Plant Improvement Project, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Councilwoman Starrett.

COUNCILWOMAN STARRETT – Thank you, Mr. President.  This Ordinance deals with the Wastewater Treatment Plant Improvement Project.  We did approve this to go out for bid a couple of months ago.  This is just the coming back of the bid; they would like to enter into contract for this.  As it says here, it’s $3,999,000.00.  It did come under the estimated cost of that and this is also qualifying us for zero percent interest, so, that will save us a lot of money there.  As you can see, 46% of that cost will reimbursed by the County.  Are there any questions about this?  We did talk about this at the Work Session and Mr. Dylewski did kind of give us a good explanation.  Are there any questions?  Mr. Manson?

COUNCILMAN MANSON – I’d just like to hear again on the financing from the Engineer.  Also, is there some timeliness involved with this or something?

COUNCILWOMAN STARRETT – Yes, they would like to get accepted contract and actually get this moving if we can, so.

ENGINEER DYLEWSKI – Mr. President, Council, Mr. Manson. 

COUNCILMAN MANSON – Yes, just give us a little more explanation on the zero percent interest on this and how get or why we get it and when do we have to do it.

ENGINEER DYLEWSKI – Sure, the EPA gave out with a new program after this whole process was started.  It’s for nutrient removal which our project qualifies for, so, with that, it carries a zero percent interest rate.  Before, we were probably looking at 2 ½ to 3 percent, so obviously, it’s going to save us a considerable amount of money.  Time frame, obviously, we’d like to keep the design moving quick as possible, so, that’s why we’re asking for passage tonight if there wasn’t any other issues.

COUNCILMAN MANSON – Thank you.

COUNCILWOMAN STARRETT – Does anybody else have any questions?  Not seeing any more questions, at this point, we can ask him to step down.  I would ask at this point, seeing no other questions or discussion that we suspend the rules requiring three (3) readings and bring this forward for a vote tonight.

COUNCIL PRESIDENT TOWNSEND – Seconded by Councilman Manson.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Thank you, Madam Clerk.  Ordinance No. 145 has passed.  Ordinance No. 146.

ORDINANCE NO. 146 – 2014             BY:  ENVIRONMENTAL COMMITTEE

AN ORDINANCE authorizing the Director of Public Service and Safety of the City of Massillon, Ohio, to enter into a contract upon approval of the Board of Control with Pentair Flow Technologies, LLC DBA Fairbanks Nijhuis (“hereinafter Pentair”) for the Wastewater Treatment Plant Improvement Project, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Thank you, Madam Clerk.  Councilwoman Starrett. 

COUNCILWOMAN STARRETT – Thank you, Mr. President.  This Ordinance does piggy-back off the last one.  This is just another contract to continue with the Wastewater Treatment Plant Improvement Project.  As said before, 46% of this will be reimbursed by Stark County.  This contract is for $368,000.00; it did come under the estimated cost of this and we would like to also see this go forward tonight if there are no questions.  Is there any other discussion or questions on this one?  Seeing no questions, Mr. President, I would ask that we suspend the rules requiring three (3) readings tonight and bring this forward for a vote.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Seconded by Councilman Manson.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And for passage.
9 yes for passage

 

COUNCIL PRESIDENT TOWNSEND – Thank you, Madam Clerk.  Ordinance No. 146 has passed.  Ordinance No. 147.

ORDINANCE NO. 147 – 2014                   BY:  FINANCE COMMITTEE

AN ORDINANCE making certain appropriations from the unappropriated balance of the 1401 Income Tax Capital Improvement Fund, for the year ending December 31, 2014, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – Yes, on this particular Ordinance, it is obviously the big discussion about the cruisers and moving forward with that project for the City of Massillon.  Originally when we put together this Ordinance, we weren’t sure if we wanted to enter into a lease purchase, extending the cost of the purchasing of these two (2) vehicles over the course of three (3) years or if we wanted to do a right out purchase right now.  There was some concerns about how the Fiscal Commission would be involved with this process and what we could do and what we couldn’t do.  After sharing some e-mails with Ms. Handeran out of Columbus, it’s come to my attention that if we did a lease purchase, obviously it would have to go through the Commission because that would be a debt installment and that would definitely have to come through their purview.  However, if go the direct purchase out of the 1401 Capital Improvement Fund, because it remains within the allocated amount that we have for the year, it would be considered a budgeted item and would have not have to come to the Commission, we could go ahead and move forward with it and just go ahead and purchase them without needing the Commission’s approval.  We would still want to do a revision to our plan to look into the need for purchasing vehicles later on down the road, but we can at least get these two (2) into our fleet as we continue to work through this issue throughout our entire City.  With that said, I would think that it would be in our best interest to amend this Ordinance to the new number that would be for an all-out purchase allowing us to move forward.  It also saves us money because we don’t have to pay the interest cost associated with the lease.  I would want to also note that, obviously, this does eat up a larger chunk of our Capital Improvement dollars, but the balance today was somewhere around $230,000 in that account.  So, using up $60,000 approximately, would still be quite a nice bit of money to help us get through the winter if anything were to break in that equipment area.  The number that we’re talking about is $59,550.92.  Is there any discussion?
 
COUNCIL PRESIDENT TOWNSEND – Councilwoman Scassa. 

COUNCILWOMAN SCASSA – Considering we’re almost tripling what the legislation currently is written and were signed off by the Auditor, can we call the Auditor up?  I guess I just want to make sure that the $250,000 in Capital Improvement, but I mean, will the Auditor sign off on the $59,000?  Do we have anything else going out the rest of the year?
 
COUNCIL PRESIDENT TOWNSEND – The Auditor, would you come up?

AUDITOR FERRERO – Mr. President, members of Council.  I can report to you that there is $232,588.58 in that unappropriated balance.  So all I’m doing is stating that there the money available.  (Okay.) So, if we, again, would amend the Ordinance to reflect the $59,000.00; there is enough in there to cover that for the rest of the year.

COUNCILWOMAN SCASSA – Okay.

COUNCILMAN LEWIS – Are there any other questions?  Councilwoman Halter?

COUNCILWOMAN HALTER – I just have a comment to make and it just occurred to me, probably nobody on this council would remember, I don’t know if there’s anybody here that would remember. Sometime ago we bought SUV’s for the Police Dept. and they didn’t like them.  And we ended up, I think they ended up going to the Engineering Dept. or somewhere.  So are we sure that’s what they want?

COUNCILMAN MANSON – Yes.

COUNCILMAN LEWIS – We’ve received multiple reports that said that they would like to have the SUV option available to them.

COUNCILWOMAN HALTER – Okay.  I just remember that, I think we bought three (3) and they were disbursed throughout the City because they wouldn’t drive them, so.

COUNCILMAN LEWIS – Well I guess to follow-up with that then, Ms. Halter, is the current bid packet we do have is from Waikem Ford and that’s the number that I’m appropriating or asking to have appropriated for the all-out purchase of two (2) SUV’s.  If the Police Dept. would feel that is not the vehicle they would want, they could always contact us and let us know; time is of the essence, of course and we can communicate.  I think the more appropriate channel would be, obviously through the Safety Service Director and Al can let us know if they have any concerns.  But otherwise, I think they’re okay with it.

COUNCILMAN TOWNSEND – Councilman Chovan?

COUNCILMAN CHOVAN – Thank you.  Yes, we addressed this already; Director Hennon came up and told us about the process that he went through; talking to the Police Dept., several people and it was their consensus of opinion that the SUV’s were the way to go.  If you think about it now, they’re not nearly as large as they were then.  Those were those big huge things; they were very unstable to drive, especially at high speeds.  These new ones are lower to the ground and I’ve talk to the police; I asked them their request and they’re in favor of them.

COUNCILMAN TOWNSEND – Councilman Manson?

COUNCILMAN MANSON – Yes, they’re all wheel drive, so they should be pretty dependable on snow in the winter time.

COUNCILMAN LEWIS –So, if this were to pass tonight, then I’d, just to keep everyone in the loop of what would occur next; next Work Session, the Finance Committee would then have the legislation request to actually enter into contract with the auto group and the next session we would have the final piece to direct the Safety Service Director to go ahead and make the purchase.  We just wanted to make the appropriation first, make sure the money gets there and is there and then we’ll go ahead and pass the legislation then turn the contract.  Having said that, I make a motion that we amend Ordinance No. 147 – 2014 in Section 1 where the value of $20, 826.27 is currently; we amend it and to replace it with $59,550.92.  So it shall read in Section 1, “There be and hereby is appropriated from the unappropriated balance of the 1401 Income Tax Capital Improvement Fund,-+ for the year ending December 31, 2014 the following:  $59,550.92 to an account entitled “Lease/Purchase Police Cruisers” 1401.305.5.2530”.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Got that Madam Clerk?

COUNCIL CLERK ROLLAND – Yes sir. 

COUNCIL PRESIDENT TOWNSEND – Okay.

COUNCILWOMAN CUNNINGHAM HEDDERLY – I have a question.

COUNCIL PRESIDENT TOWNSEND – Councilwoman Cunningham-Hedderly.

COUNCILWOMAN CUNNINGHAM-HEDDERLY – Mr. Lewis, if we’re going to purchase it, shouldn’t lease be taken out of there?

COUNCILMAN LEWIS – I guess, no.  Because it’s lease or actually that’s purchase, I would assume that it’s the same line.

AUDITOR FERRERO – Yes.

COUNCILMAN LEWIS – It’s the same line.  I’m still waiting for a second.

COUNCIL PRESIDENT TOWNSEND – Seconded by Councilwoman Del Rio-Keller.  Roll call to amend Ordinance No. 147.

9 yes to amend

COUNCIL PRESIDENT TOWNSEND – Ordinance No. 147 stays at first reading.

COUNCILMAN LEWIS – Alright, I make a motion that we suspend the rules requiring three (3) readings for Ordinance No. 147 – 2014 and bring it forward tonight for a vote.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Seconded by Councilwoman Del Rio-Keller.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Thank you.  Ordinance No. 147 has passed.  Ordinance No. 148.

ORDINANCE NO. 148 – 2014             BY:  FINANCE COMMITTEE

AN ORDINANCE making certain appropriations from the unappropriated balance of the 1401 Income Tax Capital Improvement Fund, the 1306 Bond Retirement Park and Recreation Fund and the 1220 Foreclosure Property Administration fund, for the year ending December 31, 2014, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – Yes, this ordinance has three (3) sections.  The three (3) sections include Section 1 which would be working on replacing of a garage door system within the Police Dept. that is it dates back to the original construction of the facility that needs to be replaced.  Section 2 is part of the debt retirement principal golf, $30,000.  And Section 3 is “Service/Contracts/Supplies/Materials and Postage” as far as the Building Dept.  This is money that has been brought into the Foreclosure Property Administration Fund.  Are there any questions or discussion?  Seeing none, I make a motion that we suspend the rules requiring three (3) readings and bring Ordinance No. 148 – 2014 forward for a vote.

COUNCIL PRESIDENT TOWNSEND – Seconded by Councilwoman Del Rio-Keller.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And now for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Thank you.  Ordinance No. 148 has passed.  Ordinance No. 149.

ORDINANCE NO. 149 – 2014             BY:  FINANCE COMMITTEE

AN ORDINANCE authorizing the Auditor of the City of Massillon, Ohio, to accept the donation of a Sharp MX-M283N copier, equipment identification number, G0749, from Thomas V. Ferrero, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Councilman Lewis.

COUNCILMAN LEWIS – Yes, this is simply us accepting a donation to our Auditor’s Dept.  Is there any discussion?  Seeing none, I make a motion that we suspend the rules requiring three (3) readings, bringing Ordinance No. 149 – 2014 forward for a vote.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Seconded by Councilwoman Scassa.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Ordinance No. 149 has passed.

    7.     UNFINISHED BUSINESS

    8.     PETITIONS & GENERAL COMMUNICATIONS

    9.     BILLS, ACCOUNTS & CLAIMS

  10.     REPORTS FROM CITY OFFICIALS
 

  1. MAYOR SUBMITS COMMITTEE REPORTS FOR SEPTEMBER 2014

  11.     REPORTS OF COMMITTEES
 
  12.     RESOLUTIONS & REQUESTS OF COUNCIL MEMBERS

  13.     CALL OF CALENDAR

  14.     THIRD READING OF ORDINANCES & RESOLUTIONS

            ORDINANCE NO. 130 – 2014                   BY: ENVIRONMENTAL COMMITTEE

AN ORDINANCE authorizing the Director of Public Service and Safety of the City of Massillon, Ohio, to advertise for and receive sealed bids and enter into contract with the lowest and best bidder, upon the approval of the Board of Control, for the Southway Sanitary Sewer Extension Project, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Councilwoman Starrett.

COUNCILWOMAN STARRETT – Thank you, Mr. President.  This is the project to extend the sewer system down Southway.  This will actually affect, I believe, only about six (6) homes and a business.  We did have somebody here at the Work Session; some homeowners that this would affect.  They would like us to make a decision because they’ve been kind of waiting to determine whether or not they will be hooking up to sewer or not.  If this passes tonight, there will be no requirement, immediately requirement for any homeowners or the business that this will affect to hook up to the sewer system.  Instead this would be a situation where they would only be required to hook up and then be assessed the fee once their septic would need to be replaced.  So there is no immediate requirement for anybody to hook up to this.  We did have that conversation; are there any further questions on this?  At this point, I would just ask if we could bring this forward for a vote.

COUNCIL PRESIDENT TOWNSEND – We will waive the rules and seconded by Councilman Manson.  Roll call for suspension.

COUNCILMAN LEWIS – This is at third reading.

COUNCILWOMAN STARRETT – Yes, this is at third reading.

COUNCIL PRESIDENT TOWNSEND – Yes, thank you.  Roll call for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Thank you.  Ordinance No. 130 has passed.  Ordinance No. 137.

ORDINANCE NO. 137 – 2014             BY:  FINANCE COMMITTEE

AN ORDINANCE amending Section 2(D) OCCUPATION LIST OF CLASS TITLES-MUNICIPAL COURT of Ordinance No. 127 – 1997 by repealing Section 2(D) OCCUPATION LIST OF CLASS TITLES – MUNICIPAL COURT, and enacting a new Section 2(D) OCCUPATION LIST OF CLASS TITLES – MUNICIPAL COURT, in the City of Massillon, Ohio, and declaring an emergency.

 

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – Yes, I spoke with one of the judges this morning about this issue and I told him that Council would still like to hear some more about this; that we would want an opportunity to speak with the judges and they have not had that opportunity yet.  I personally want to make sure that we afford the judges an opportunity to come and present their case for the re-classification of these employees.  This is third reading, so I did inform the judge that I would request that we table the matter until November, 17, 2014, at our next voting session of Council.  They can come to our Work Session on Monday, November 10, 2014, and present their case.  If they are absent, then we will have to make a decision void of their input.  But, at that time, it would be four (4) readings; we gave more than ample time to have discussion to occur.  With that said, I make a motion that we table Ordinance No. 137 – 2014 until the meeting of November 17, 2014.

COUNCIL PRESIDENT TOWNSEND – Seconded by Councilwoman Scassa.  Roll call to table Ordinance No. 137 until our next Council meeting.

9 yes to table Ordinance No. 137 – 2014

COUNCIL PRESIDENT TOWNSEND – Thank you.  Ordinance No. 137 has been tabled until November 17, 2014.  Thank you.

 15.      SECOND READING OF ORDINANCES AND RESOLUTIONS

            ORDINANCE NO. 138 – 2014                   BY:  HEALTH, WELFARE & BLDG REGS. COMMITTEE

AN ORDINANCE authorizing the Mayor of the City of Massillon, Ohio, to enter into a two (2) year rental agreement with the St. James AME Zion Church Life Center for office space to be used by the Massillon City Health Department, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Councilman Stinson.

COUNCILMAN STINSON – Thank you, Mr. President.  We need to amend the original legislation and the amendment should read as such “Massillon Board of Health would like to have approved by City Council the renewal of the Health Dept. rental lease at 111 Tremont Ave. S.W., St. James AME Zion Church was offered a contract for rental for two (2) years” and scratch the part about “first year at $28,000, a reduction of $7,000 the second year” and to pick up at where it says “at $35,000 per year which we currently pay.  All the monies for the rent and utilities come straight from the Health Dept. and no general funds are required”.  Recently I had a chance to speak with representatives from the church and there was a typo in the lease that they submitted to Council and it was said that we would get a $7,000 reduction; that was an error.  But currently we pay $35,000 a year and that’s what it will continue to be, and in addition to that, the Health Dept. also has additional rental space that they have that the church is not charging us for and so I think that the offer that they gave us is suitable.

COUNCIL PRESIDENT TOWNSEND – But still somewhat of a discount, just not at the price that was original quoted?

COUNCILMAN STINSON – Yes, because if you did the pricing for square foot, we still make out good.

COUNCIL PRESIDENT TOWNSEND – I believe Councilman Lewis has a question.

COUNCILMAN LEWIS – He covered it.

COUNCIL PRESIDENT TOWNSEND – Okay.  Councilman Chovan.

COUNCILMAN CHOVAN – So, are we going to get, or is the Health Dept. going to get more space than they usually had?

COUNCILMAN STINSON – No, they have it now but, the church is not charging us for it.

COUNCILMAN CHOVAN – So, they weren’t before either, so it’s really not a discount?  It’s the same that we had?

COUNCILMAN STINSON – Well, if they were to go by what we are using, it would be an increase.

COUNCILMAN CHOVAN – But they didn’t do that before is what you’re saying?

COUNCILMAN STINSON – No, they did not do that, no.

COUNCILMAN CHOVAN – Okay, alright thanks.

COUNCILMANN STINSON – And like I said, we do have representatives from the church here if you’d like to speak with them.

COUNCIL PRESIDENT TOWNSEND – Would someone like to come up and speak?  You don’t have to, okay.  Councilman Stinson.

COUNCILMAN STINSON – Seeing that there are no other questions, I move that we suspend the three (3) readings (you have to make motion to amend).  I’m sorry, I have to make my amendment.  So, I move that we amend the current ordinance that’s before City Council to reflect the change in price.

COUNCIL PRESIDENT TOWNSEND – And that’s from $28,000 to $35,000?

COUNCILMAN CHOVAN – That’s not in the ordinance; there’s no money in the ordinance.  That was in the legislation request.  So, we really wouldn’t have to amend the ordinance, I don’t believe.  As long as we all understand that we’re talking about $35,000 and not $28,000.  Right, that was in the legislation request, but it’s not in the actual ordinance.

COUNCILMAN STINSON – Okay, so that’s where we are at.  There’s nothing to really be amended other than the fact that we have to agree to accept the change in the lease that they submitted.

COUNCIL PRESIDENT TOWNSEND – Right.

COUNCILMAN CHOVAN – Unless you want to amend it and write the amount in there?  I mean, we don’t have to do that to act on it tonight because it’s not in what’s in front us now. 

COUNCIL PRESIDENT TOWNSEND – So, I mean, they understand what happened; you can pass the ordinance, make the changes to make sure that it reflects the $35,000 and we’ll just move on from there.

COUNCILMAN STINSON – Okay.  And they’ve already done that and I’ve given everybody on Council an amended copy of the lease and I also have a copy for you, Madam Mayor, for your signature.

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – Is it the intention then to do a reading or to suspend this evening?

COUNCILMAN STINSON – I want to suspend the readings and move for a vote.

COUNCILMAN LEWIS – I would want discussion before we did so.

COUNCIL PRESIDENT TOWNSEND – Anyone want to discuss?  Councilman Lewis.

COUNCILMAN LEWIS – My first discussion point would be that we haven’t had any real discussion about this at a Work Session.  At our last Work Session, there was absolutely no discussion on this particular matter.  There has been some conversations that looking at if we could consolidate facilities utilizing assets that we already have.  For example, it has been brought up that we might be able to utilize the Senior Center which is an asset that we own as a City and use some of that space for the Health Dept. so that we would offset the cost of rent.  We would also be able to assist the Senior Center in their costs and give them a little bit more stability in their facility.  These are questions that have not been discussed at length among Council and think we’d be remiss to just go ahead and enter into a two (2) year contract that would leave the Health Dept. where it is for two (2) years and tying the City’s hands on being able to make any adjustments later.  I just don’t think it’s wise, at this time.  We should maybe just give it reading and then discuss this some more Monday and then vote on it the following Monday.

COUNCIL PRESIDENT TOWNSEND – Councilman Stinson.

COUNCILMAN STINSON – I think Paul was next.

COUNCILMAN MANSON – Yeah, he pretty much covered the same thing that I was going to say.  I’m not prepared to act on $35,000 the first year.  I’ve heard a lot of conversation from Council people talking about that we were getting a $7,000 discount the first year.  So I think we do need to have some discussion before we move on.

COUNCIL PRESIDENT TOWNSEND – Councilman Stinson.

COUNCILMAN STINSON – I spoke with Doug from Park & Rec and I mentioned this to Ms. Halter that in order for us to modify the area in question in the Senior Center, it would require a lot of work and funds for that and some of the situations that occur at the Health Dept. requires some sense of confidentiality.  With the way the third floor of the Senior Center is set up, the most we could put there would be cubicles without major construction and putting up walls to allow for private conversation and confidentiality to occur and so, at this time, I don’t think our budget can afford to renovate that to the specifications of the Health Dept. to keep that confidentiality for those patients and clients.

COUNCIL PRESIDENT TOWNSEND – Councilwoman Halter.

COUNCILWOMAN HALTER – I was just going to mention that this; our lease was up September 1, 2014.  So, we’re already in arrears.

COUNCILMAN STINSON – And the Health Dept. did make that payment, but they made it under the assumption of the reduced amount.  Once the church and the Health Dept. sat down and spoke about it, they understood that there was a difference in price and so, that needs to be fixed also.

COUNCIL PRESIDENT STINSON – So, correct me if I’m wrong; didn’t you guys have this discussion already, two (2) years ago?  I think about going to the Senior Center and something didn’t work out?

COUNCILMAN STINSON – I wasn’t here two (2) years ago.

COUNCILMAN LEWIS – This Council had no conversation about it.

COUNCIL PRESIDENT TOWNSEND – I think you did.  It may not have been that long, but I believe Councilman Lewis, you were the one that brought up the discussion.

COUNCILMAN LEWIS – It might be possible, but it’s not this Council.  This Council has only been in session for 10 months.

COUNCIL PRESIDENT TOWNSEND – No, then we talked, prior to the when you guys were first elected to City Council, there was a discussion about it.  Yeah there was, yeah there was.  So, I digress.  Councilman Milan.

COUNCILMAN CHOVAN – Thank you.  I think I agree, well I don’t agree, but I understand what you’re saying about the billed out cost.  I guess you’d have to look at as $70,000 worth of billed out cost, you know what I mean?  Because that’s what we’re committing to for a two (2) year lease at the church, whereas, you know, if we already own the asset and we could do it for $20,000 even, I mean, we’ll end up saving $50,000.  I mean if you’re looking at it that way from what the expense would be to do the bill down, you know what I mean, anything less than $70,000 is a savings over the lease.  I’m not saying I wouldn’t vote for the lease, I’m just saying that I agree with Mr. Lewis, that we need to talk about this a little bit more before we decide on it.

COUNCIL PRESIDENT TOWNSEND – Councilwoman Halter.

COUNCILWOMAN HALTER – Thank you, Mr. President.  The money that’s being used for this comes out of the Health Dept., not out of the General Fund, just so you understand that and I think all of their bills are paid by them and they’re not in arrears.  I mean, they bring in enough money to pay everything.  So, that’s something else to consider.  I mean, I’m more than willing to look at it; I just think the time, you know, this was due the first of September, we’re in November; it is two (2) months late now and I don’t know how long it would take to move everybody into the Senior Center.

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – There’s a lot of questions still being presented which only further supports my point.  We didn’t have discussion about this at the last Work Sessions, so therefore, we don’t have answers.  So how can we vote on something if we don’t have answers?  It was September 1st, true, but do we know what other maneuverings can we make?  Do we know what the billed out costs are going to be?  If it’s not cost effective, then don’t do it; that’s fine.  But we haven’t even had a conversation to find out how cost effective it is.  True, the Health Dept. does cover its own rent, but it also covers what, about $300,000 in the General Fund that we pay for the Health Dept.  So $35,000 in savings would be a 10% savings in that department alone and considering the situation that the City is in, any department that could save 10% is of what great use to our advancement or progress.  It warrants at least one (1) conversation, we’ve had none, until tonight.

COUNCIL PRESIDENT TOWNSEND – Councilman Manson.

COUNCILMAN MANSON – Yes, I haven’t changed my mind on this.  We looked at this thing starting out at $28,000 now we get hit with something that’s $7,000 more.  I don’t care where it’s paid from, I’m not, myself, I do not intend to support it if it’s moved forward tonight, it’s simple as that.  It needs more discussion and I just didn’t like that change coming that way.

COUNCILMAN STINSON – It was a simple typo, I mean, we’ve been paying $35,000 all this time, it was just an error.

COUNCILMAN MANSON – It may be, I’m not questioning that it may be a typo.  But, you know, we talk about it for a couple of meetings or at least it was brought up for a couple of meetings that it was $28,000 for the first year and I did hear people that liked that date.  So now, you know, I think that some of these people might want to talk about it again.  It doesn’t mean that we won’t support it in the end, but, the Health Dept., just in the eleven years I’ve been around, has been in four (4) different places already.  They started out in the Shearer’s Bldg. and then it was up at the hospital in the annex or whatever they call the one building up there and then it was in the old Paquelet place for awhile or it was considered and then it’s down here.  I can’t see where giving it another reading is out of line, at all.  I do think you made a nice point, Nancy.  I don’t disagree with the point you made about that, but, you know that’s, that would be rent we would be paying ourselves if we were able to pull something like that off.

COUNCIL PRESIDENT TOWNSEND – Councilman Stinson you still have the floor.

COUNCILMAN STINSON – I still move that we suspend the rules for three (3) readings and proceed.

COUNCIL PRESIDENT TOWNSEND – Okay.  He has made a motion to suspend the three (3) readings.  Do I have a second?

COUNCILMAN STINSON – Hold on a second.

COUNCIL PRESIDENT TOWNSEND – Can I make a suggestion?

COUNCILMAN STINSON – Sure.

COUNCIL PRESIDENT TOWNSEND – I’ve been around a long time.  Give it second reading.

COUNCILMAN STINSON – Alright.  Second reading.

COUNCIL PRESIDENT TOWNSEND – Ordinance No. 138 has received its second reading.  Ordinance No. 144.

ORDINANCE NO. 144 – 2014                   BY:  FINANCE COMMITTEE       

AN ORDINANCE making certain appropriations from the unappropriated balance of the 1206 Municipal Motor Vehicle License Plate Fund, for the year ending December 31, 2014, and declaring an emergency.

COUNCIL PRESIDENT TOWNSEND – Councilman Lewis.

COUNCILMAN LEWIS – Yes, this is the street clippings clean up ordinance that we gave first reading to; we discussed this at the last Finance Committee meeting.  We did get some answers about the usage of the bins, how much those bins are costing us; everything seems to be completely in line.  I don’t see any reason to delay this any longer and I would expect that we would just go ahead and pass this and let the engineer continue to do the fine job that he does out there.  So, I make a motion that we suspend the rules requiring three (3) readings bringing Ordinance No. 144 – 2014 forward for a vote.

COUNCIL PRESIDENT TOWNSEND – Thank you.  Seconded by Councilwoman Del Rio-Keller.  Roll call for suspension.

9 yes for suspension

COUNCIL PRESIDENT TOWNSEND – And for passage.

9 yes for passage

COUNCIL PRESIDENT TOWNSEND – Thank you, Madam Clerk.  Ordinance No. 144 has passed.

 

 16.      NEW & MISCELLANEOUS BUSINESS

 17.      REMARKS OF DELEGATIONS AND CITIZENS TO MATTERS NOT ON THE AGENDA

COUNCIL PRESIDENT TOWNSEND – Okay, we have arrived at No. 17.  This is the section of the agenda for anyone who would like to speak on a topic that did NOT appear on tonight’s agenda.  If you’d like to speak on anything, please come to the microphone at this time and give your name and address and the topic you’d wish to discuss.

 18.      ADJOURNMENT

COUNCIL PRESIDENT TOWNSEND – Councilwoman Del Rio-Keller, I need a motion to adjourn.

COUNCILWOMAN DEL RIO-KELLER – I make a motion to adjourn.

COUNCIL PRESIDENT TOWNSEND – Seconded by “everybody”

_________________________
DIANE ROLLAND, CLERK OF COUNCIL

______________________________
TONY M. TOWNSEND, PRESIDENT

 

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